Long-distance shipment to resellers. Accounting of packages and their contents

October, 2015
proto$ gen VII mod 4206B5 (Ultima)
Transport companies handle "pieces of cargo", i.e. packed boxes. Ordinary accounting systems use goods item lines in the waybills. This is how we put them together and organize end-to-end accounting and convenient processing in logistics.
The XYZ anonymous company, a major distributor of structured cable systems, does business that requires it to work mainly with resellers, many of whom work in remote regions of Russia.

Shipments to regions are usually made via freight companies — which, in turn, take up shipments and deliver them to destinations, i.e. packed and sealed in boxes / on pallets.

The number of goods items in a good shipment will run into hundreds, or even thousands.
Thousands, Carl!
Dozens and hundreds of pieces of cargo in each shipment.
Hundreds of shipments per day.

In the absence of due records, the logistics of deliveries to remote clients becomes an eternal pain in the ass.
Something arrived and something didn’t. What was in which box? What was lost, what was broken and who is to blame?
In the ordinary case, the consignor’s records are in the form of all-in-one waybills; the supplier’s accounting system has no information about the configuration of boxes / pieces of cargo, which may be jotted down on the warehouse men’s and truck drivers" soiled slips of paper.
If at all.

And proper accounting looks as follows.
Clients use b2b Web interface to form orders and send the waybills to the warehouse so that the shipments can be assembled "for tomorrow".

The orders to be shipped next morning are assembled by the night shift of warehouse personnel, who forward the orders" goods assemblage to the packing stage.

The Packing Table

Small articles are handled on packing tables equipped, in particular, with label printers, hand-held bar code scanners, and a computer terminal running the Humanless client.

The Humanless Packing Monitor

The cycle process consists in the following sequence:

  1. The packer reads the waybill’s bar code. The client’s interface displays information about the document and handling progress, the contents of the boxes and the remaining part.
  2. He scans the target box. This may be the same box in which the goods assemblage was moved from the assembly warehouse.
  3. Scans the goods.
  4. After the box is filled, he prints out its packing list and puts it inside.
  5. Box replacement (go to Point 1)

The process ergonomics requires no operations in the Humanless client software; all the actions are performed by reading the bar codes.

Warehouse men who handle large-size goods work with mobile data collection terminals that have identical functionality, including connectivity to a thermal transfer label printer and an ordinary one.

The above process results in ready-made packing lists for each box / piece of cargo. Now the warehouse keepers who form the assembled boxes into pallets only have to link the former to the latter (just in the same
way, by scanning their bar codes) and to send the shipment’s complete packing list to the printer.

The accounting logic and warehouse logic work independently: in the warehouse’s perspective, one actual shipment may correspond to several financial ones (different waybills and invoices of different dates and even different payers/payees) and vice versa.

The packing list of a shipment made is automatically e-mailed to the client’s responsible person; the same information is always available online in the b2b interface.

Being of narrow professional application and cheap per cubic meter, XYZ Co.’s goods are not very attractive for thieves.
And to companies running a high risk of theft we recommend the inclusion of weighing on accurate electronic scales and box photographing in their packing process.

The scales and photo equipment also connect directly to dia$par. Their data are read and entered into the meta-system automatically, with virtually no additional fatigue to personnel.


Being inside dia$par. Some stories
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